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GmbH Tax Advisor Mandatory: When does a GmbH need a tax advisor?
The GmbH is one of the most popular types of company in Germany — primarily due to limited liability. At the same time, it entails numerous duties that can pose challenges for founders in particular. The question therefore arises early on as to whether a tax advisor is mandatory for GmbH founders.
In this article, you will find out what applies by law, when a tax advisor is worthwhile and how to optimally organise cooperation.
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In this article, you will find out what applies by law, when a tax advisor is worthwhile and how to optimally organise cooperation.
All tax advisory services are provided by Integral Steuerberatungsgesellschaft mbH, Zionskirchstraße 75, 10119 Berlin.
Key takeaways
Not an obligation for limited liability companies, but useful:
A GmbH does not need a tax advisor by law — but he is often helpful.
A GmbH does not need a tax advisor by law — but he is often helpful.
A lot of time spent: Self-administration costs a lot of time and requires expertise.
Partial outsourcing possible:
Pre-sorting documents and only submitting the annual financial statements saves costs.
Pre-sorting documents and only submitting the annual financial statements saves costs.
Risk of error:
Without professional help, the risk of expensive mistakes increases, especially in the financial statements.
Without professional help, the risk of expensive mistakes increases, especially in the financial statements.
Communication with the tax office:
On request, a tax advisor will contact the authorities.
On request, a tax advisor will contact the authorities.
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Does the GmbH require a tax advisor?
First of all: There is no For your GmbH in Germany. Even if this type of business has more requirements than is the case with a sole proprietorship, for example, you are not obliged to seek tax advice.
Regardless of whether it's making ongoing bookings or preparing annual financial statements: If you want, you can take care of everything yourself. However, you should not underestimate the tax obligations that you have as managing director of a GmbH. Because even though there is no tax advisor obligation for a GmbH balance sheet, for example, this does not mean that any errors here would not have far-reaching consequences.
Accordingly, you must have comprehensive knowledge, invest a lot of time and at the same time fulfill your obligations as managing director.
That is why, despite the lack of legal requirements, many managing directors opt for professional tax advice — in order to save time, avoid mistakes and be legally protected.
Regardless of whether it's making ongoing bookings or preparing annual financial statements: If you want, you can take care of everything yourself. However, you should not underestimate the tax obligations that you have as managing director of a GmbH. Because even though there is no tax advisor obligation for a GmbH balance sheet, for example, this does not mean that any errors here would not have far-reaching consequences.
Accordingly, you must have comprehensive knowledge, invest a lot of time and at the same time fulfill your obligations as managing director.
That is why, despite the lack of legal requirements, many managing directors opt for professional tax advice — in order to save time, avoid mistakes and be legally protected.
When does a tax advisor make sense for your GmbH?
There are many reasons why you should become managing director of a to have a tax advisor assist GmbH.
While many here still take on traditional tasks themselves, such as regularly posting incoming and outgoing invoices, it is often apparent at the latest in the annual financial statements how easier it is to be able to outsource the corresponding tasks.
In the end, as managing director, you are responsible for ensuring that everything is correct and that you submit your documents completely and on time.
In addition, a tax advisor for your GmbH is useful if...:
· Your company has many complex business transactions, for example through various sources of income or international business relationships.
· You employ several employees (however, there is no GmbH tax advisor obligation for employers here either)
· you would like to be reminded of appointments relating to advance and back payments
· you want to ensure that you and your employees can concentrate on everyday work without worrying about the topic of “taxes”
· you want to minimize legal risks and rely on sound advice.
· you want to use tax optimization potential, for example when making investments or provisions.
Avoiding over-indebtedness of a GmbH is also one of the Duties of a tax advisor. The experts can therefore help you prevent a possible procrastination of insolvency. An ongoing tax (and business) evaluation helps to optimally assess the current situation of your company.
While many here still take on traditional tasks themselves, such as regularly posting incoming and outgoing invoices, it is often apparent at the latest in the annual financial statements how easier it is to be able to outsource the corresponding tasks.
In the end, as managing director, you are responsible for ensuring that everything is correct and that you submit your documents completely and on time.
In addition, a tax advisor for your GmbH is useful if...:
· Your company has many complex business transactions, for example through various sources of income or international business relationships.
· You employ several employees (however, there is no GmbH tax advisor obligation for employers here either)
· you would like to be reminded of appointments relating to advance and back payments
· you want to ensure that you and your employees can concentrate on everyday work without worrying about the topic of “taxes”
· you want to minimize legal risks and rely on sound advice.
· you want to use tax optimization potential, for example when making investments or provisions.
Avoiding over-indebtedness of a GmbH is also one of the Duties of a tax advisor. The experts can therefore help you prevent a possible procrastination of insolvency. An ongoing tax (and business) evaluation helps to optimally assess the current situation of your company.
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Why the question of a tax advisor is important for limited liability companies
Just because there is no legal obligation doesn't mean that you should do without a tax advisor. Many GmbH founders underestimate the effort — or start with the intention of taking care of the bookkeeping themselves. Without expertise, however, this can quickly become risky.
Errors in accounting or financial statements can not only have legal consequences, but also jeopardize the trust of banks, investors or business partners. At least during tax audits or the disclosure of figures, it often becomes apparent that a tax advisor for GmbH would have saved time, money and nerves right from the start.
What many also underestimate: Tax advisors do much more than just book receipts or file a tax return. They can:
· Analyze your financial figures and use them for strategic decisions
· take over communication with the tax office
· provide you with legally secure advice on complex tax issues
· act as a sparring partner who supports your GmbH in the long term
An additional advantage: Tax advisors are always informed about legal changes — in particular those affecting limited liability companies. This saves you time-consuming research and benefits directly from current expertise.
Errors in accounting or financial statements can not only have legal consequences, but also jeopardize the trust of banks, investors or business partners. At least during tax audits or the disclosure of figures, it often becomes apparent that a tax advisor for GmbH would have saved time, money and nerves right from the start.
What many also underestimate: Tax advisors do much more than just book receipts or file a tax return. They can:
· Analyze your financial figures and use them for strategic decisions
· take over communication with the tax office
· provide you with legally secure advice on complex tax issues
· act as a sparring partner who supports your GmbH in the long term
An additional advantage: Tax advisors are always informed about legal changes — in particular those affecting limited liability companies. This saves you time-consuming research and benefits directly from current expertise.
Buchhaltung GmbH: Self-administration vs. tax advisor — which is better?
As managing director, you will be faced with the decision sooner or later: Do you want the Accounting for your GmbH Manage it yourself or would you prefer to rely on a tax advisor?
Even though there is no tax advisor obligation for the GmbH, outsourcing is often the better choice — especially for complex business processes, many employees or limited time.
The table below will help you to clearly compare both options.
Even though there is no tax advisor obligation for the GmbH, outsourcing is often the better choice — especially for complex business processes, many employees or limited time.
The table below will help you to clearly compare both options.
Do taxes yourself
With tax advisor
expenses
If you take care of your taxes yourself, you save yourself the costs of a tax advisor. However, you'll have to invest your time and may miss out on tax benefits.
Up (you have to take care of everything. This includes bookings, meeting deadlines and filling out forms. You are also on your own during tax audits.)
Time spent
Doing your own bookkeeping can take an enormous amount of time. Meanwhile, you can't worry about your day-to-day business.
Depending on how much you outsource to your tax advisor, you can focus entirely on your business.
Expertise/Requirements
You should have comprehensive knowledge — even on complex topics such as the GmbH balance sheet, which does not require tax advisors but has high requirements.
You don't have to have any expert knowledge — your tax advisor will do that and will answer any questions you may have.
Risk of error
The risk of errors is high, especially if you do not have enough know-how. You must continuously educate yourself in order to be familiar with current requirements. You can also find a lot of information about current changes on the website of the Federal Chamber of Tax Advisors.
Your tax advisor is responsible for his work. He checks all information for plausibility and thus ensures reliable accounting.
scalability
As your company grows, accounting obligations become more complex. Your knowledge must “grow with you.”
An experienced tax advisor can support both small limited liability companies and growing companies and help develop accounting.
As you can see, when asked whether you should outsource your bookkeeping to a tax advisor, there is no general “yes” or “no.” Even if there is no tax advisor obligation for the GmbH, it can be useful to seek professional support from a certain company size or for complex processes — such as preparing the GmbH balance sheet.
In addition, a tax advisor will help you identify risks such as over-indebtedness on your GmbH at an early stage and to fulfill your duties as managing director in a legally secure manner.
In addition, a tax advisor will help you identify risks such as over-indebtedness on your GmbH at an early stage and to fulfill your duties as managing director in a legally secure manner.
Working with tax advisors: tips for managing directors
If you opt for support from a tax advisor, you can take a few simple steps to ensure that everything runs smoothly — both with the GmbH and with other legal forms such as the UG.
1. Involve your tax advisor early. If you rely on sound tax support immediately after founding, you are laying a solid foundation for your growing company.
2. Create a clear distribution of tasks: Determine — together with your tax advisor — who takes care of which tasks. In particular, if you want to save money shortly after setting up your company, you can decide to prepare your accounting and thus relieve your tax advisor. The less effort he has, the less he charges for his services.
3. Make sure you do your duties. Even if your tax advisor does the bookkeeping, you remain responsible. Pay particular attention to the timely delivery of all relevant documents. Many tax advisors rely on digital interfaces that allow you to easily upload receipts.
4. Ensure regular exchange. Make regular appointments with your tax advisor to discuss current developments with him. In this way, you ensure convincing transparency. As managing director of a GmbH, you should always keep an eye on your figures. Of course, you can also have your monthly analyses sent to you regularly.
5. Talk early about vacation periods and replacement. The fact that your tax advisor is not in the office right now shouldn't mean that you have to wait a long time for answers to your questions in an emergency.
1. Involve your tax advisor early. If you rely on sound tax support immediately after founding, you are laying a solid foundation for your growing company.
2. Create a clear distribution of tasks: Determine — together with your tax advisor — who takes care of which tasks. In particular, if you want to save money shortly after setting up your company, you can decide to prepare your accounting and thus relieve your tax advisor. The less effort he has, the less he charges for his services.
3. Make sure you do your duties. Even if your tax advisor does the bookkeeping, you remain responsible. Pay particular attention to the timely delivery of all relevant documents. Many tax advisors rely on digital interfaces that allow you to easily upload receipts.
4. Ensure regular exchange. Make regular appointments with your tax advisor to discuss current developments with him. In this way, you ensure convincing transparency. As managing director of a GmbH, you should always keep an eye on your figures. Of course, you can also have your monthly analyses sent to you regularly.
5. Talk early about vacation periods and replacement. The fact that your tax advisor is not in the office right now shouldn't mean that you have to wait a long time for answers to your questions in an emergency.
Checklist: GmbH obligations and recommendations
If you, as managing director of a GmbH, want to optimize your cooperation with your tax advisor, it makes sense to plan in a well-founded and long-term manner. Although there is no GmbH tax advisor mandatory There, is it worth taking a look at the following checklistwhen it comes to ensuring optimal conditions.
Tax checklist for GmbH
Upload receipts
Upload all receipts completely and correctly.
Take on preparatory work
Consider what preparatory work you can do, if any, to save costs.
Meet deadlines
Meet deadlines. But also remember that your tax advisor — for example for your annual financial statements — needs some time.
Observe storage periods
Observe the applicable retention periods. Most documents have a mandatory archiving period of ten years.
GoBD compliance
Check with your tax advisor about GoBD-compliant processes.
Change framework data
Contact your tax advisor if the “basic data” of your business should change. He can show you exactly what this means for you from an accounting perspective.
Change tax advisor
So that nothing stands in the way of an uncomplicated collaboration with your accountant, you ultimately have to feel comfortable. If you notice that your advisor no longer meets your requirements, you can Terminate tax advisor and alternate.
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Integral services at a glance
Regardless of whether you are a start-up or an established company — with Integral, our partner tax advisors provide you with a tax advisor service that covers accounting, tax returns and annual financial statements.
Tax advice
Bookkeeping
Payroll
Financial statements & tax return
All tax consulting services are provided by Integral Steuerberatungsgesellschaft mbH, Zionskirchstraße 75, 10119 Berlin.
Less stress, more focus: With the right tax advisor for your GmbH
An experienced tax advisor relieves you of everyday life and ensures that your GmbH is on secure tax footing. As a managing director in particular, you are confronted with many tasks — it is all the more important to have a reliable partner at your side when it comes to complex topics such as accounting, annual financial statements or tax audits.
Even though there is no tax advisor obligation for the GmbH, the cooperation is worthwhile in most cases — not only to minimize risks, but also to make full use of tax potential and avoid mistakes.
Take advantage of the opportunity to relieve yourself at an early stage and position your GmbH strategically well. A tax advisor who is right for you and your company can do more than just manage figures: He can think along, grow with you and have your back.
Book a free information session
Even though there is no tax advisor obligation for the GmbH, the cooperation is worthwhile in most cases — not only to minimize risks, but also to make full use of tax potential and avoid mistakes.
Take advantage of the opportunity to relieve yourself at an early stage and position your GmbH strategically well. A tax advisor who is right for you and your company can do more than just manage figures: He can think along, grow with you and have your back.
Are you interested? Get digital advice now!
Would you like to save time, avoid paper chaos and optimize your tax? Then the modern digital tax advice Exactly what you expect! With a digital tax advisor at your side, you can easily upload all documents and have them processed further.
You also have access to your data at any time — even when you're on the go. Regardless of whether you are just starting to establish your start-up on the market or whether you have been active with your company for decades: Online tax advice adapts individually to your needs and helps you to better understand your taxes.Online Steuerberatung passt sich individuell an deine Bedürfnisse an und hilft dir dabei, deine Steuern besser zu verstehen.
Free information sessionYou also have access to your data at any time — even when you're on the go. Regardless of whether you are just starting to establish your start-up on the market or whether you have been active with your company for decades: Online tax advice adapts individually to your needs and helps you to better understand your taxes.Online Steuerberatung passt sich individuell an deine Bedürfnisse an und hilft dir dabei, deine Steuern besser zu verstehen.
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